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Posted: Friday, June 2, 2017 12:09 AM

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Objective

We are seeking an individual or organization to provide all facets of administrative support to the NAIOP Pittsburgh Executive Director and Board of Directors. This is a part-time position working 25-30 hours per week as an independent contractor.

Primary Responsibilities

Provides all administrative support including the following:

General

Maintain organizational calendar
Maintain office
Source all supplies and work with various suppliers to obtain all supplies and services to fulfill the organizations mission.

Finances

Profiency in Quickbooks preferred
Bi-weekly deposits
Weekly invoicing and payment of bills
Weekly Accounts Receivable report to Executive Director
Weekly report on difficulties/issues encountered
Coordinate reporting with President and Treasurer

Communications

Routine response to email/phone/mail requests
Bi-weekly review/update of website
Information/Photos loaded on to website within 2 days of receipt
Collection of material for bi-weekly member emails for Executive Director’s approval.
Develop all communications for events, initiatives, etc. in conjunction with Executive Director.

Board of Directors

Prepare all pre and post-meeting materials for board meeting. Minutes will be completed within one week of the meeting.

Meetings and Events

Creation and distribution of promotional materials
Registration and preparation of badges
Communication of event details to venue
On-site registration including electronic badge preparation
Photography of monthly meetings and other appropriate events

Skills and Experience

Associate degree, business degree or relevant experience.
Proficiency in Quickbooks Online preferred. Proficient in Microsoft Outlook, MS Word, Excel and Power Point, business writing, proofreading and general office procedures.
Strong organizational, written and oral communication skills.
Self-starter with ability to work independently.
Strong interpersonal skills
Ability to perform administrative duties quickly and accurately.
Ability to multi-task, prioritize and meet deadlines.

To Apply

Please send your resume and compensation requirements to leo@naioppittsburgh.com by May 15, 2017.

• Location: Pittsburgh, Pittsburgh, PA

• Post ID: 38670248 pittsburgh
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