Posted: Wednesday, December 27, 2017 11:21 AM
FIRM DESCRIPTION K&L Gates LLP delivers legal services on an integrated and global basis, with more than 2,000 lawyers across five continents. Positioned at strategic intersections of the global economy, K&L Gates has one of the largest contingents of lawyers and offices across the United States of any law firm and strong local presence in key capital cities and world commercial and financial centers. The firm's extensive latticework of lawyers, practices, and offices - more than 300 lawyers in Europe's largest economies and one of the largest international practices in Asia among US law firms - creates a worldwide network to serve clients' growing international needs, with lawyers counseling clients on their most sophisticated legal challenges in all areas of corporate and regulatory law and litigation. Watch our video, "Grow Your Career at K&L Gates," to really get a sense of what sets us apart from other law firms. JOB SUMMARY POSITION SUMMARYThe Senior Practice Assistant is responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. The Senior Practice Assistant provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision.KEY RELATIONSHIPSTimekeepers, clients, other practice assistants, and local and firmwide shared support services staffESSENTIAL DUTIES* Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion* Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context* Organizing and maintaining all correspondence and documents using the relevant document management system* Managing emails, calendar appointments, and client contact lists* Scheduling meetings and coordinating all logistics* Coordinating services with Global Shared Business Services* Training, assisting, and providing orientation for new and less experienced members of staff* Providing business development support when necessary* Using internal library resources for external research as directed by timekeepers* Managing physical and electronic files, including intake, retention, retrieval, and transfer of records* Maintaining an organized and secured work station and filing areas* Running critical document checks to ensure all files have been appropriately saved* Importing electronic documents, including scanning documents into the document management system* Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers* Coordinating and preparing monthly client bills* Preparing check requests and expense reports* Opening files and conducting conflict checks* Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm's travel provider and processing related business expense reimbursements* Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave* Providing backup support for reception and office or client services functions, depending on location* Assisting clients when needed, for example, with document revisions, faxing, or photo copying* Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work* Working overtime as occasionally requiredADDITIONAL DUTIESEXPERIENCE SKILLS REQUIRED* Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners* High proficiency in the use of Word, Outlook, Excel, and PowerPoint* Typing speed of 65 wpm or above* Exemplary oral and written communication skills* Excellent attention to detail, including using correct spelling and grammar* Excellent client service skills* Can-do attitude and flexible approach* Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programsADDITIONAL ABILITIES REQUIRED* Work autonomously with limited guidance* Organize and prioritize own workload and help timekeepers with their organization* Meet deadlines* Use own judgment in decision making to solve problems and achieve business outcomes* Take the initiative in handling projects and anticipating what needs to be done* Understand and follow specific and detailed instructions in oral and written form* This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required. BENEFITS We offer a dynamic work environment and excellent benefits. EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person's race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm's policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related. CLOSING STATEMENT We seek exceptional employees who want to become a part of our practice on all levels, to help us expand, challenge our limits, and push us to grow into the future. If you are motivated by job challenges and personal growth, then K&L Gates could be the right place for you. If you feel that you meet the requirements and would like to apply for this position, please use the apply now button. Please include a cover letter, salary requirements and an advertisement source in your application. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. No phone calls, walk-ins, or agencies, please.
• Location: Pittsburgh
• Post ID: 60027717 pittsburgh